Host an In-person Lunch & Learn Event
The Power of an in-person 'Lunch & Learn' event: Hosting an event boosts brand visibility, showcases expertise, allows for demonstrations of new products, fosters client relationships, and positions your company as the industry leader.
Hosting an in-person 2 to 2 1/2-hour Lunch & Learn event presents a powerful opportunity for a vendor company to connect directly with decision-makers and influencers in their target market. This curated experience allows the host company to showcase thought leadership, share industry insights, and engage attendees in meaningful, face-to-face discussions that generate trust and long-term relationships.
The Roundtable Event Company (TreCo) will handle all logistical details, including agenda development support, securing an ideal venue, providing food and beverages, and ensuring professional A/V setup. Invitations will be extended to participants who align with the host’s specific audience profile, ensuring the right mix of attendees for maximum engagement and ROI.
During the event, the vendor host will take center stage by delivering impactful content and presentations from their subject-matter experts. This format promotes authentic interaction, allowing participants to explore the host’s solutions in a relaxed yet professional environment.
By combining strategic content, quality networking, and a well-organized setting, this Lunch & Learn event elevates brand visibility, accelerates lead generation, and positions the vendor as a trusted partner in their industry—transforming a simple lunch into a high-value business development experience.
Format A: Casual
Boxed Lunch meal
Box lunches and beverages will be set-up for pick-up as participants arrive. The format lends itself to a very comfortable gathering, which should inspire open and honest dialogue.
Participants: 25-30
Audience: Users
Cost: $18,500-$22,000
Format B: Comfortable
Buffet Luncheon
Buffet has been set-up in the room to allow the participants to eat as they arrive, making way for a casual/comfortable setting to spark discussion throughout the event.
Participants: 25-30
Audience: Users
Cost: $22,500-$25,000
Planning Guide:
Let's build your event
The Roundtable Event Company has created a planning guide to help Marketers or Sales leaders to structure a custom in-person event, whether it be an Executive Roundtable, Lunch & Learn, or a Networking function. Click the link below and complete the questionnaire to develop an idea of what kind of event you want, its' objectives, and then allow TreCo to provide you with a quote.
Our commitment:
The deliverables for an in-person Lunch & Learn event
The Roundtable Event Company will partner with the vendor to produce a targeted, high-impact Lunch & Learn session designed for 25–30 curated attendees. This turnkey service ensures a seamless experience from audience selection to event execution, allowing the vendor to focus on delivering compelling content and networking outcomes.
The Roundtable Event Company will take full responsibility for event logistics and attendee management. Based on the vendor’s criteria—such as job title, organization type, geographic location, or responsibility level—the company will curate a qualified audience of 25–30 participants. This includes outreach, registration administration, and confirmation communications.
On the production side, The Roundtable Event Company (TreCo) will identify and secure a suitable venue that reflects the event’s tone and objectives, coordinate all venue logistics, and manage the relationship with the site on behalf of the vendor. The company will also oversee catering arrangements, providing a full-service lunch and beverages for all attendees, as well as handle all audiovisual requirements to ensure a smooth presentation setup.
Additionally, the company will design and print event signage, name badges, and on-site materials as needed, maintaining consistent branding throughout the attendee experience. An event manager will be present on-site to supervise setup, guest check-in, vendor requirements, and program flow, ensuring all elements run on schedule.
The vendor remains responsible for developing event content, securing presenters or speakers, producing all collateral and presentation materials, and managing post-event follow-up.
With a collaborative approach and attention to detail, The Roundtable Event Company (TreCo) delivers a professionally managed Lunch & Learn experience that enhances engagement, strengthens relationships, and delivers tangible ROI for the vendor sponsor.
Centrally located venue
For an in-person event, we will source venue options to consider; each will be centrally-located in the community to enable easy access for the participants.
Turnkey operation
Our sponsorship fee is all-in cost; it includes the venue rental, food & beverages, signage, simple A/V equipment, program development, marketing, participant registration, signage, and on-site support staffing.
Engaged audience
Our team works with your target list to ensure that the audience aligns with those that you need to meet and engage.
Sponsorship Payment
Payment for our sponsorship fee is structured such that 50% of the invoice is due within 15/days after signing the agreement, with the balance due 30-days prior to the event being hosted.
Should you have a strategic partner that you want to cost-share the sponsorship, we will accomodate your request and do separate billing.